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Welcome to the Purchasing Information Page

The Habersham County School District (HCSD) seeks to obtain and provide high quality products and services necessary to support and meet the needs of its students, schools and departments.  All purchases of goods, materials, supplies, equipment, real and personal property and contractual services shall be made on the basis of need, availability, quality, price and service.  

HCSD utilizes the most cost effective, professional, ethical procurement practices and applicable procedures, policies, and laws approved by the Habersham County Board of Education, the State of Georgia, and the Federal Government.  Schools and departments make most purchases using one of three methods:  1) Purchase Order 2) Procurement Card and 3) Professional Service/Performance Contract to ensure positive results are achieved.  Open competition among vendors through fair negotiation, competitive pricing, volume and contract buying is encouraged.

Federal funds are utilized to provide services not mandated by state or federal law to students enrolled in the HCSD who meet eligibility requirements for each specific program. Federal funds are not used to supplant, only to supplement funds available from non-federal sources for the education of students.  All purchasing for the Federal programs will follow the rules and guidelines of the HCSD and meet Georgia Auditing Guidelines.  Program Directors review expenditures to make sure they are in compliance with federal program objectives and EDGAR, CNA, and Uniform Grant Guidance (UGG). GDOE directives are followed to ensure that accounts are properly maintained in line with any changes in the state chart of accounts.

All funds held by the HCSD, regardless of the source, are held in public trust. As such, school system employees have the responsibility to approach all purchasing decisions as stewards of public trust and to refrain from using their position for private benefit.  HCSD has established and maintained effective internal controls over is purchasing practices.  Three verbal quotes are required for individual items or services with an estimated cost of $2,500.00 up to $4,999.00 each.  Three written quotes are required for individual items or services with an estimated cost of $5,000.00 but less than $25,000.00.  Quotes are evaluated based on product price and specifications, vendor services, product quality, availability and delivery considerations.  All purchases of goods, materials, supplies, equipment, real and personal property and contractual services for the HCSD with a total estimated value of $25,000.00 or more shall follow Board Policy DJED.

Georgia Security and Immigration Compliance - HCSD adheres to requirements set forth in the Georgia Security and Immigration Compliance Act, as amended by the Illegal Immigration Reform Act of 2011, OCGA 13-10-90, et al. Applicable documents are included in applicable solicitations released by HCSD and must be properly executed by responding suppliers in order to be considered for contract award.

Procedure of LEA Verification for Suspension and Debarment - The System for Management and Debarment (SAM) is utilized to verify that a vendor is not debarred PRIOR TO the preparation of a purchase requisition.  HCSD is not to utilize any debarred vendors for any transactions.

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