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Welcome to the Travel Information Page

Habersham County School System is required to follow the minimum guidelines outlined in the Statewide Travel Regulations approved and adopted by the State of Georgia's State Accounting Office (SAO) and the Office of Planning and Budget (OPB) when reimbursing school system employees for expenses.

Employees are expected to exercise good stewardship of funds when traveling on official school business. Any expenditure disallowed by the state is the responsibility of the employee.

Employee travel reimbursements must be approved by an applicable supervisor/designee before submission to the Financial Services Office. By approving travel expenses, the approver is attesting that he/she has reviewed each transaction and the supporting documentation, and has verified that all transactions are allowable expenses.

Employee travel reimbursements are audited by the Georgia Department of Audits and Accounts.

Employees traveling on official business in Georgia are exempt from county and municipal excise tax and should present a Hotel/ Motel Excise Tax Exemption Certification form to the hotel operator (see Forms link to the left).

The Habersham County Schools Employee Travel Reimbursement form must be completed in its entirety with applicable receipts attached for reimbursement to be processed.  Incomplete forms will be returned for correction.  The most current employee travel form is available on this website (see Forms below).  

The Financial Services office processes employee travel reimbursements twice per month. Employee payments are made electronically via ACH on the 15th and 30th to the same bank account used for the employee's payroll direct deposit per statewide travel regulation 7.4.

IRS regulations state the employee must adequately account to the employer and submit travel expense reimbursement requests within 60 days of the end of the trip.  Such expenses, if reimbursed after 60 days, become taxable income to the employee and will be included in the employee's next monthly payroll check. 

The Statewide Travel Regulations can be found at:  https://sao.georgia.gov/state-travel-policy.

Reimbursement rates for out-of-state travel follow the published General Services Administration (GSA) rates found at: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Please email businessoffice@habershamschools.com if you have any questions.

 

 
Folder Travel Forms (6 Files)
xls file Travel Expense Form Eff. 1/1/2018 - Excel with Built-in Formulas
xls file Travel Expense Form Eff. 1/1/2018 - Excel with no Formulas
pdf file Travel Expense Form Eff. 1/1/2018 - Print & Complete
pdf file Due Dates for Travel Expense Forms
pdf file Hotel Tax Exemption Certificate
pdf file Georgia Sales Tax Exemption Certificate
Folder Travel Quick Reference Guide (1 Files)
pdf file Employee Travel - Quick Reference Guide

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